MS PowerPoint

PowerPoint is presentation software from Microsoft that is utilised in the creation of slide shows in projects, seminars and meetings. It gives users the ability to mix text, images, charts, audio and video to make the presentations effective and appealing.

Class 9 students are taught advanced tools, which can enable them to make professional presentations.

Preparation and design of presentations

A presentation consists of slides. Each slide can contain:

  • Text
  • Pictures
  • Tables
  • Charts
  • SmartArt
  • Multimedia

Students learn to:

  • Choose suitable themes
  • Apply slide layouts
  • Ensure design uniformity.
  • Proper font size and colours.

Professional presentations are made with good design.

Working with the Slide Master

The overall design of all the slides is controlled by the slide master.

Slider Master

With Slide Master, you can:

  • Set common fonts and colours
  • Add logo or header
  • Control background design

It saves time because changes apply to all the slides at once.

Adding Multimedia

It is possible to insert into PowerPoint the following:

  • Audio files
  • Video clips
  • Animations
  • Transitions

Multimedia makes presentations interactive.

Animations and Transitions

Animations

Used on other objects like text or images.

Animation

  • Entrance effects
  • Emphasis effects
  • Exit effects

Transitions

Transition

  • Applied between slides.
  • They control the time of change from one slide to another.
  • Correct utilisation improves presentation.

Working with Charts and Tables

Data can be presented with the help of charts and tables.

Chart-Tables

Students learn to:

  • Insert charts
  • Modify chart types
  • Edit data
  • Format tables

Numbers are easier to understand with the help of charts.

Slide Show Features

Students can do the following using the slideshow tab:

  • Start the presentation at the beginning.
  • Set slide timings
  • Record narration
  • Rehearse timings

The feature helps in providing confident presentations.

Securing and Sharing Presentation

PowerPoint will give the choice of the following:

  • Secure presentation using a password
  • Mark as final
  • Share online
  • Export as PDF or video

Protection secures presentations against undesirable changes.

Presentation Hints

  • Keep slides simple and neat
  • Avoid too much text
  • Use clear fonts
  • Maintain consistent design
  • Use animations carefully.

QUIZ FOR MS POWERPOINT

1. The primary uses of MS PowerPoint are:

A) Manage databases
B) Develop slides using presentations
C) Write programming code
D) Analyse spreadsheets

Answer: B) Develop slides using presentations

2. A PowerPoint presentation consists of the following:

A) Documents
B) Slides
C) Worksheets
D) Pages

Answer: B) Slides

3. What is the PowerPoint feature that can be used to manage the general design and layout of all the slides simultaneously?

A) Slide Sorter
B) Slide Master
C) Slide Layout
D) Design Ideas

Answer: B) Slide Master

4. One of the users wants to be able to insert the same logo and font style on each slide. Which feature should be used?

A) Transitions
B) Slide Master
C) Slide Show
D) Animation Pane

Answer: B) Slide Master

5. What is the Powerpoint capability of adding sound or video to a presentation?

A) Charts
B) Multimedia
C) Layout
D) Themes

Answer: B) Multimedia

6. The effects on a text or an object in a slide are referred to as:

A) Transitions
B) Animations
C) Themes
D) Templates

Answer: B) Animations

7. Effects which regulate a transition from one slide to another slide are referred to as:

A) Animations
B) Transitions
C) Layouts
D) Themes

Answer: B) Transitions

8. What is the characteristic that aids in the visual representation of numerical data in the form of graphs?

A) WordArt
B) Charts
C) SmartArt
D) Slide Layout

Answer: B) Charts

9. What is the PowerPoint feature that enables one to rehearse a presentation's timing prior to presenting it?

A) Slide Sorter
B) Rehearse Timings
C) Record Slide
D) Design Ideas

Answer: B) Rehearse Timings

10. What is the characteristic that leaves a presentation locked up with a password such that it cannot be edited by others?

A) Slide Master
B) Protect Presentation
C) Animation Pane
D) Layout Manager

Answer: B) Protect Presentation