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MS-PowerPoint 2010

MS-PowerPoint 2010
  • MS – PowerPoint is a visual graphical application developed by Microsoft.
  • The main purpose of a PowerPoint is to create a presentation.
  • We can create, view, present slides that combine text, shapes, graphs, animations, sounds and special effects.
  • These slides contain rich multimedia information. 

Interface Elements of MS – PowerPoint

Let us discuss the interface elements of MS – PowerPoint:

  1. Window manipulation buttons – these buttons are used to change the size of the screen usually to minimize, maximize or close a window.
  2. Title Bar – We can see the name of the document along with extension (.pptx) and a program name.
  3. Tabs – these are options available on MS – PowerPoint for formatting and adding value to any document.

File  Design  Slide Show

Home  Transitions      Review

Insert    Animations    View

  1. Toolbars

o There are few commands that are hidden.

o The additional options are displayed by clicking on the arrow in their lower right corner.

o Few options will be greyed out denoting that tools cannot be applied to a selected object.

  1. Field for title – In this space, you can enter the suitable title for the presentation.
  2. Field for content In this space, you can enter the content for the presentation.
  3. Thumbnails pane – This gives us the thumbnail view of all the slides.
  4. Field for notes – Here we can add notes for reference, usually the key points.
  5. Horizontal and vertical navigation bars (sliders) – This helps to slide through the documents.
  6. Status Bar – This displays information about the current insertion point position in a document.
  7. Rulers – include a horizontal and a vertical ruler located above and to the left of the interface.

Select & delete text on MS - PowerPoint

These options work the same way it works on MS – Word.

  • To insert (additional) text, press left mouse button in the area/field and then type the desired text
  • To edit (existing) text, select the text you want to change and enter a new one

Selecting a text: To select a text, click on the text by holding the left mouse button and move the mouse from the beginning to the end of the text then release the left mouse button.

Select a word: To select a word double click the left mouse button.

Select one sentence: Press Ctrl + down arrow anywhere in a sentence.

Deleting letter by letter: Press the Delete key as it deletes text that is located to the right of the cursor’s position; the Backspace key - deletes text located to the left of the cursor.

Fast delete: Select all the desired text to be deleted and press the delete key.

  • In order to undo the changes that you have done on the word document, you can click on this icon to undo the same or you can also press Ctrl + Z.
  • In order to redo the changes that you have done on the word document, you can click on this icon to redo the same or you can also press Ctrl + Y.

To copy & move text within an open presentation

Copy / Paste:

  1. Select the text that you want to copy
  2. Copy the selected text by using the Copy tool or by pressing the keyboard shortcut: Ctrl + C
  3. Place the cursor on the place where you want the text to be copied
  4. Paste the copied text by using the Paste tool or by pressing the keyboard shortcut: Ctrl + V

Cut / Paste:

  1. Select text that you want to cut
  2. Cut the selected text by using the Cut tool or by pressing the keyboard shortcut: Ctrl + X
  3. Place the cursor on the place where you want to move the text
  4. Paste the text by using the Paste tool or by pressing the keyboard shortcut: Ctrl + V

File menu

The File menu allows you the following actions:

Create a new document: New > Blank document > Create or by pressing the keyboard shortcut: Ctrl + N

 

Open an existing document: You can open a document by using the open command  or by pressing the keyboard shortcut: Ctrl + O

 

Open more than one document: You can open more documents by using the Ctrl key for adjacent files or the Shift key for non-adjacent files

 

Save a document: To save any file, use the save key  or by pressing the keyboard shortcut Ctrl + S

 

  • When the file is saved for the first time, the Save As dialog box appears with the following fields:
  • Save in – enter the location of the folder where the file will be saved File name – type in the file name
  • Save as type – you can choose the file type in which your file will be saved for example MS PowerPoint 2010.pptx

Print a document:

 

  • Printer: Select the printer which will be used for printing
  • Page range: 
  1. All
  2. Current page
  3. Pages – enter the page number to print
  • Orientation:

Portrait (vertical paper) and Landscape (horizontal paper)

 

Share – With this new feature we can share files easily

o  Change File Type – this helps to change the file type

o  Create PDF / XPS Document – save the file in the fixed format so that one cannot easily change the format

Home tab

The Home tab includes the following tools:

 

  •  Bold - Ctrl + B  Italic - Ctrl + I  Underline - Ctrl + U
  • Text formatting to align the text
  • Font Size is the size of the font size, we can enter the value or choose any size from a drop-down menu
  • Font is the different letter types: Times New Roman, Verdana, Ariel, Calibri etc.
  • Layout: You can choose the desired format from the below  
  • New Slide: To add a new slide, you can also use shortcut Ctrl + M
  • Font effects this adds a shadow effect to the fonts
  • Change case  changes uppercase into lowercase, and vice versa
  • Font colour tool is used to change the colour of letters from colour palette.
  • Text alignment tool is used to align the text.

 

o Left (keyboard shortcut: Ctrl +L)

 

o Center (keyboard shortcut: Ctrl + E)

 

o Right (keyboard shortcut: Ctrl + R)

 

o Justify (keyboard shortcut: Ctrl + J)

    Helps to open colour palette for shape outline and also can add effects - 3D, shadow, reflection, rotation, etc.

 

  • Shapes:  Place the cursor where you want to insert the shape and click on shapes and choose the shape.
  • Find: is used to find a certain word from the file.
  • Click the Find command, enter the term you are looking for in the Find what text box and press Find

 

  • Replace tool:

 

o Find What type in a word or phrase that you want to replace

 

o Replace With type in a word or a phrase which you want to replace the existing word or phrase with

 

  • Format Painter tool is used to copy formatting from one part of the text to another.
  • By pressing MS PowerPoint Help or by pressing the F1 key on the keyboard we can access MS PowerPoint Help.

Insert tab

 

The Insert tab includes the following tools:

  • Tables tool - inserts a table within a document. Choose the Table tool > press the Insert Table command > enter the number of rows and columns.
  • Pictures tool - select a picture by clicking on it with a left mouse button, these images can be wrapped and aligned by setting the size and position.
  • SmartArt tool - this provides a standard set of shapes to emphasize the information.
  • Chart tool - with the help of chart option, even huge data can be represented in a graphical representation.
  • Insert symbol to edit mathematical or relational values €  £  © ∞ J" H Y ^ › ¯ ü
  • Video and audio: Video and audio can also be added to the slides

Design tab

 

  • You can choose a suitable design from the set of standard templates available. This tool is used to apply colours, fonts and effects within the selected themes.

  Transitions tab

  • With the help of this option, we can add audio, visual effects relevant to the slides.
  • These special effects can occur after a mouse click or we can set it automatic.
  • Enter time for an automatic change in the slide.
  • Duration of the time difference between each transition
  • Apply to all slides, click on

  Animations tab 

  • With the help of this option, we can set the motion path for the slides.
  • We can also preview the same before being set as the animation
  • On left click, we can see animation pane with listed animations

Slideshow tab

  • From Beginning – To play the slideshow from the beginning or press key F5.
  • From Current Slide - To play the slideshow from the current slide or press Shift key and F5.
  • Broadcast Slide Show – Newly added the feature of MS PowerPoint 2010 - where through the Internet browser, an application sends the link to the remote users who can see the presentation.
  • Custom Slide Show - we can customize the slideshow with a new sequence of slides.
  • Hide Slide - we can hide slides during the full-screen slide show.

Review tab 

The Review tab is used for the following actions:

  • Words will be underlined in red, wavy lines to denote that they are misspelled.
  • You can change Settings: Language > Set Proofing Language
  • Then the Spelling and Grammar tool opens a dialog box with the following options: Ignore once, Ignore all, Change, Change all
  • In case if a word is not in the dictionary you can add it: select the desired word, right-click it and choose to Add to dictionary


View tab

The following tools are located on the View tab:

  • Normal – This is for making a presentation.
  • Thumbnail pane – It helps in quick navigation where one can view the slides on the left column.
  • Slide sorter – This helps in review and reorganization of the slides.
  • Notes Page – We can add notes, especially the important points.
  • Reading view – is adjusted for reading a document within the window.
  • Zoom view – lets you choose or enter various values
  • Ruler – lets you choose or enter various values

Recap

Overview of MS - PowerPoint

  • MS – PowerPoint is an application developed by Microsoft that helps in creating a presentation which contains formatted text, images, tables, graphs, charts, etc.

Interface elements of MS – PowerPoint

  1. Window manipulation buttons
  2. Title Bar
  3. Tabs
  4. Toolbars
  5. Field for title
  6. Field for content
  7. Thumbnails pane
  8. Field for notes
  9. Horizontal and vertical navigation bars (sliders)
  10. Status Bar
  11. Rulers

Select & delete text on MS – PowerPoint

  • To select and delete the text on the presentation.

To copy & move text within an open presentation

  • To modify the text or duplicate the text on the presentation.

File menu

  • This helps in opening a new file or reopening the saved ones.

Home tab

  • This is where the slide can be edited in the blank space and aligned.

Insert tab

  • To add an image, charts, graphs on the presentation.

Design tab

  • To choose a suitable design from the set of standard templates.

Transitions tab

  • We can add audio, visual effects relevant to the slides.

Animation tab

  • To set a motion path for the slides.

Slideshow tab

  • To play the slideshow from the beginning or current slide, we can customize.

Review tab

  • To check to spell and for the proofreading

View tab

  • To mainly check for the quick navigation and making the presentation.

Quiz for MS-PowerPoint 2010

Q.1

______is used to navigate between slides and selected slides to edit?

a) Slide Tab
b) Task Pane
c) Slide Pane
d) Outline Tab

Q.2

Which tab is not available on left panel when you open a presentation?

a) Outline
b) Slides
c) Notes
d) All of the above

Q.3

What is a motion path in MS PowerPoint?

a) A type of animation entrance effect
b) A method of moving items on a slide
c) A method of advancing slides
d) All of above

Q.4

The boxes that are displayed to indicate that the text, pictures or objects are placed in it is called ?

a) Word Art
b) Placeholder
c) AutoText
d) Text box

Q.5

What is a slide-title master pair?

a) A slide master and title master for a specific design template.
b) A slide master and title master merged into a single slide.
c) The title area and text area of a specific slide.
d) none of the above

Q.6

In Microsoft PowerPoint, the two kind of sound effects files that can be added to the presentation are_____?

a) .jpg files and .gif files
b) .mid files and .gif files
c) .wav files and .jpg files
d) .wav files and .mid files

Q.7

How can we view slide show repeated and continuously?

a) Repeat continuously
b) Loop continuously until Esc
c) loop more
d) none of the above

Q.8

Power Point can display data from which of the following add-in software of MS Office?

a) Organization Chart
b) Photo Album
c) Equation Editor
d) All of the above

Q.9

Material consisting of text and numbers is best presented as_______?

a) A bullet slide
b) A title slide
c) A table slide
d) All of the above

Q.10

Which of the following should you use if you want all the slide in the presentation to have the same “look”?

a) The slide layout option
b) Add a slide option
c) A presentation design template
d) none of the above

Your Score: 0/10

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