MS Word

MS Word refers to a word processor that is used in preparing letters, projects, notices, and reports. It gives many options to make our document attractive, tidy and professional.

Formatting the Paragraph

  • The paragraph group is located in the Home tab.
  • It helps us in properly ordering the text.

In the case of a paragraph group, we can:

  • Justify (Left, Centre, Right)
  • Align text (left, centre, right)
  • Change line spacing
  • Add bullets and numbering
  • Increase or decrease indent
  • Add borders and shading

The document is easy to read through proper formatting of paragraphs.

Paragraph formatting

Drop Cap

  • It is the large letter at the beginning of the paragraph.
  • It is not uncommon in magazines and storybooks.

To insert a drop cap:

  • Click on the beginning of the paragraph.
  • Go to the Insert tab.
  • Click on Drop Cap.
  • Choose the style you like.

It renders the document appealing.

Drop Cap

Document Views

MS Word gives you the ability to see your document in various ways.

Print Layout - Displays the appearance of the document when it is printed.
Read Mode - Enhances easier screen reading.
Web Layout - Displays the appearance of the document as a webpage.

The view can be changed on the View tab.

Document View

Including Graphics

You are able to colour your document by adding images and shapes.

Inserting Pictures

  • Go to the Insert tab
  • Click Pictures
  • Select an image
  • It is easy to move and resize pictures.

Graphic Including

Inserting Shapes

  • Shapes, which are clicks, are found in the Insert tab.
  • Select a figure such as a circle, arrow or rectangle.
  • Posters and diagrams are made using shapes.

Screenshots

In MS Word, it is possible to insert screenshots.

Steps:

  • Go to the Insert tab
  • Click Screenshot
  • Select the image on the screen that you desire.

This can be used to create projects and tutorials.

Inserting Symbols

In some cases, special characters such as '@', '#', '$' or mathematical characters are required.

To insert symbols:

  • Click the Insert tab
  • Select Symbol
  • Choose the required symbol

SmartArt

  • Diagrams are created using SmartArt.
  • It assists in the presentation of the information in a clear and visual manner.

Examples of SmartArt:

  • Process diagrams
  • Cycle diagrams
  • Hierarchy charts
  • Lists
  • SmartArt is more appealing for projects.

Multimedia Objects

You can also add multimedia objects, like the following:

  • Online videos
  • Audio clips

Audio/Video

They can be applied in the development of online shows or projects.

Text Box

A text box gives you the ability to type text at any location in the document.

Steps:

  • Go to the Insert tab
  • Click Text Box
  • Write the box and write inside the box.

Posters and notices were made by use of text boxes.

Inserting Header and Footer

  • There is a header on the first page of each page.
  • There is a footer at the bottom of each page.

You can add:

  • Page numbers
  • Date and time
  • Document title
  • Your name

Header/Footer

To insert a header or footer:

  • Go to the Insert tab
  • Click 'Header or Footer'.
  • Choose a style

Documents should appear professional with the help of headers and footers.

QUIZ FOR MS WORD

1. Which feature do you use in MS Word so that you can make a large letter at the beginning of a paragraph?

A) Drop Cap
B) Bold Text
C) Text Box
D) Bullet Points

Answer: A) Drop Cap

2. You are typing a letter in MS Word and desire to centre your text. Which option will you use?

A) Justify text
B) Align text to the left
C) Align text to the centre
D) Increase indent

Answer: C) Align text to the centre

3. You would like to insert an image of a cat into your document in MS Word. Which tab do you go to first?

A) Review Tab
B) Insert Tab
C) Design Tab
D) File Tab

Answer: B) Insert Tab

4. Which tool would you use to create a process diagram in case you have to illustrate a sequence of steps in MS Word?

A) Text Box
B) SmartArt
C) Picture
D) Screenshot

Answer: B) SmartArt

5. You are developing a project, and you want to place a picture of a tree; however, this picture is too large. What can you do to adjust it?

A) Click and resize the picture.
B) Delete the picture
C) Change the font size
D) Add a caption

Answer: A) Click and resize the picture.

6. You would like to ensure your document is professional with the date, page number, and your name on each page. What will be your MS Word feature?

A) Header and Footer
B) Insert Table
C) Clip Art
D) Format Painter

Answer: A) Header and Footer

7. In MS Word, what is that feature that allows you to type the text at any location in the document without interfering with the rest of the contents?

A) Bullet Points
B) Text Box
C) SmartArt
D) Picture

Answer: B) Text Box

8. You need to search quickly to find a word in your document. Which feature will you use?

A) Zoom In
B) Find and Replace
C) Insert Symbol
D) Word Count

Answer: B) Find and Replace

9. What would you choose in the Insert tab in case you want to insert a picture from your computer into your document?

A) Clip Art
B) Shapes
C) Pictures
D) Screenshot

Answer: C) Pictures

10. You have written a report, and now you would like to make it look even better. You would like to include an online video in your document. Where do you go?

A) Insert > Text Box
B) Insert > Video
C) Insert > Shape
D) Insert > Header

Answer: B) Insert > Video