MS PowerPoint

MS PowerPoint refers to presentation software that is used in the creation of slides to be used in projects, seminars and classroom activities. In this, we are learning about advanced features that help students handle, review and protect presentations.

Creating Slides for Presentations

The length and details of a presentation make it significant to control it as it should be. Students may need to:

• Save different versions
• Share the file with teachers
• Make a presentation confidently in the classroom
• Work in groups
• Fend off unwanted editing of their work

It is at this point that advanced features like the File tab, Slide Show tab, Compare, Combine and Protect tools come in handy.

Exploring the File Tab

Your presentation is handled in the File tab.

It allows you to:

• Create a new presentation
• Open an existing file
• Save and Save As
• Print slides
• Share presentations
• Export as PDF or video
• Protect the presentation

The File tab is used to arrange and manage your presentation without any difficulties.

Exploring the Slide Show Tab

Your slides can be displayed in full-screen mode by the slideshow tab.

It allows you to:

• Play the slideshow from the start.
• Start from the current slide
• Set up slideshow options.
• Rehearse timings
• Record slide show
• Hide specific slides

These features serve to make the presentations professional and timely.

Comparing Presentations

The compare feature helps in comparing the two versions of a presentation.

It shows:

• Changes made in slides
• Added or removed content
• Modified text or images

This helps while working in a team.

Combining Presentations

The Combine feature gives the ability to include changes from another presentation into your present one.

It helps when:

• Two students write about different versions.
• You want to add updates from another file.

This improves teamwork.

Protecting Presentations

Protection ensures that your work is not affected by unwanted changes.

You can:

• Add a password
• Mark the presentation as final
• Restrict editing

Protection guarantees that your content is secure.

Slide Master - Adjusting a Design to All Slides

Slide Master is one of the strong features of PowerPoint. It assists you in establishing a consistent design on all the slides of the presentation, which saves time and makes it consistent.

What is Slide Master?

It enables you to have a unified appearance for your whole presentation. You are able to make background, font, colour and footer changes to all slides simultaneously.

Why Use Slide Master?

• It assists in maintaining your presentation in order and a good look.
• It makes sure that whatever changes are made on one slide (such as font size or background colour) are applied throughout all the slides, ensuring uniformity.
  Various kinds of views in PowerPoint

PowerPoint provides a number of views to work with the presentation in a better way. The purpose of each of the views is different:

Normal View

This is the default view, and in this case, you can create and edit individual slides. There are the slide and the slide navigation pane.

Slide Sorter View

In this view, all the slides are shown as thumbnails. It makes it easy to rearrange slides, delete undesired slides and use transitions.

Reading View

This perspective allows you to view the presentation in a more basic manner, without the editing tools. It is good to revise your slides without any distractions.

Slide Show View

This is the absolute screen that displays your slides as they will look to the audience in the course of the presentation.

All these views assist you in finishing various tasks as you make your presentation.

QUIZ FOR MS POWERPOINT

1. Which is the tab used mostly in MS PowerPoint to create, open, save, share and also export presentations?

A) Insert
B) Slide Show
C) File
D) Design

Answer: C) File

2. One of the students wishes to project a slide in a full-screen application to the audience in a seminar. What is the tab that offers this option?

A) Home
B) Slide Show
C) View
D) Design

Answer: B) Slide Show

3. What feature of PowerPoint allows you to keep the same design, font and background of all the slides simultaneously?

A) Slide Sorter
B) Slide Master
C) Normal View
D) Reading View

Answer: B) Slide Master

4. A student can rearrange the order of the slides by seeing them in the form of small thumbnails on the screen. Which view is being used?

A) Normal View
B) Slide Sorter View
C) Reading View
D) Slide Show View

Answer: B) Slide Sorter View

5. A teacher prefers to look through the presentation without editing tools and distractions. What feature will be the most appropriate?

A) Normal View
B) Slide Sorter View
C) Reading View
D) Slide Show View

Answer: C) Reading View

6. Different versions of one presentation were edited by two students. The educator is interested in knowing what is different or modified in the two files. Which feature should be used?

A) Combine
B) Compare
C) Slide Master
D) Slide Show

Answer: B) Compare

7. After comparing two presentations, a student must utilise another presentation and incorporate the modifications into the present one. Which feature will help?

A) Compare
B) Combine
C) Protect
D) Slide Sorter

Answer: B) Combine

8. The presenter would like to rehearse how to use each slide on time before the real presentation. What is the feature of the slideshow needed?

A) Rehearse Timings
B) Hide Slide
C) Record Slide Show
D) Slide Sorter

Answer: A) Rehearse Timings

9. A student completes a project presentation and does not want other people to get access to the slides and edit them. Which option should be used?

A) Slide Sorter
B) Protect Presentation
C) Compare
D) Reading View

Answer: B) Protect Presentation

10. When editing a slide by clicking on the slide pane and navigation pane, what view of PowerPoint are you in?

A) Normal View
B) Reading View
C) Slide Show View
D) Slide Sorter View

Answer: A) Normal View